ARC Foundation is hiring a part-time Administrative Coordinator

Main Functions

The Administrative Coordinator will drive administrative procedures including payroll and bookkeeping, ensuring that data is accurate and compliant with relevant legislation and best practice. This role is a key member of the team and will support staff and contractors with administrative tasks as they arise. Efficiency of organizational administration is extremely important, and this role will add immediate capacity and value to a fast-paced team.

Position Type: 1-year temporary position, part-time (20 hours per week)
Term: February 2019 to January 2020 (with possibility for extension)
Location: ARC Foundation Office, Chinatown, Vancouver, BC (with opportunity for virtual work)
Reports to: Executive Director, ARC Foundation
Wage: $24,000 to $28,000 per year

Deliverables & Duties


  • Prepare and process semi-monthly payroll one full-time employee

  • Process new hire, employment change, & termination paperwork

  • Complete and submit required forms such as: ROE, T4, T4A, T5

  • Prepare the annual WorkSafe BC report and other government documents as required

  • Create, use, and maintain internal documentation related to payroll and human resources


  • Prepare journal entries and general ledgers

  • Review and process monthly expense reports for all team members

  • Reconcile expenses and other payments using software to track and categorize payments monthly

  • Prepare and issue invoices

  • Prepare and issue tax receipts

  • Assist with the preparation of annual financial statements

Office administration

  • Schedule internal and external meetings

  • Prepare materials for meetings and document meeting notes, including minutes of Board meetings Coordinate schedules and book travel for team members, including the Board

  • Provide administrative support for ARC Foundation events, including Board meetings, retreats and fundraising events

  • Coordinate transition of data to a new CRM database

  • Ensure efficiency of administrative processes across the organization

  • Support the team with additional administrative tasks as they arise

Skills & Experience

  • At least two years’ experience in an office administration role, ideally in a not-for-profit environment

  • Experience conducting basic bookkeeping tasks, including setting up a database, processing expenses, generating reports and preparing journal entries and general ledgers

  • Demonstrated experience processing payroll, including knowledge of Canada Revenue Agency (CRA) payroll policies and procedures, Employment Standards, and privacy legislation

  • Excellent organizational and time management skills, self-motivated and able to work independently

  • Proven ability to maintain a high level of accuracy, professionalism, and confidentiality

  • Comfortable using MS Office with proficiency in written and spoken English

  • A collaborative approach with ability to build strong working relationships with team members

  • An interest in creating systemic change to support students of all sexual orientations and gender identities

Please visit for more information about SOGI 1 2 3 and ARC Foundation.

While we are recruiting this role as a part-time employment position, we would also be interested in exploring the possibilities of a contractor relationship.

To apply for this position, please submit a resume and a cover letter outlining your interest in the role to by Sunday, January 6, 2019.